Job Opportunity

Job Opportunity



The Administrative Assistant will report to the Executive Director and the Board of Directors for the Sunshine Coast Hospice Society (SCHS).

Main Duties

  • Provide office clerical support to the Executive Director and Board of Directors as needed, including meeting minutes, calendar updates and reports
  • Assist with record keeping and correspondence:
    • G-Suite (Drive, Calendar, email, etc)
    • SUMAC data entry
    • Assist Manager and Bookkeeper with reports and distribution
  • Assist with database systems to track:
    • Memberships and volunteers – add new and update current
    • Track criminal record checks for volunteers ensuring they are completed
    • Donor entries
    • Donor recognition
    • Create reports as needed
  • Website and Social Media updates as needed
    • Special Events
    • Articles of interest
    • Director Bios
  • Promotions and media outreach as needed
  • Assist with office upkeep and maintenance
  • Order and maintain inventory of office supplies
  • Assist with the upkeep of Hospice rooms in Shorncliffe as needed
  • Assist with Hospice’s print materials, cards, envelopes, brochures and promotional material
  • Assist with preparation and distribution of Hospice’s newsletter
  • Work with Manager of Hospice Services to assist with communication to volunteers
  • Provide assistance with the organization and execution of public events
  • Office support as required for events such as Hike for Hospice, Lights of Life, and other fundraising and outreach events throughout the year, SCHS’s Annual General Meeting, Board Meetings, etc:
  • Calendar updates and scheduling
  • Assist Board members as needed
  • Assist with library organization, loan out and updates
  • Pick up and distribute mail as required
  • Other clerical duties as may be requested by SCHS.



  • Grade 12 graduation plus some post-secondary education or experience in an administrative support role
  • Excellent verbal and written English language skills
  • Excellent interpersonal skills
  • Excellent computer skills are essential: competent use of G-Suite (Google) and Microsoft Office applications, WordPress, some dedicated database experience would be an asset
  • Ability to manage and update website and social media accounts (WordPress, Facebook, Instagram, Twitter)
  • Strong ability to independently plan, organize and carry out work assignments while managing time effectively
  • Knowledge of fundraising initiatives and campaigns an asset
  • Willing to be flexible in hours depending on operational needs
  • Sign a Confidentiality Agreement
  • Comply with the SCHS policies & procedures, vision, mission and values


This will be a Part-Time position. Compensation TBD.

Closing Date: October 25th, 2019


For further information or to apply for the position:

Kim Barsanti, Executive Director



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